Our Privacy Commitment

Privacy Policy Overview

Permstop Ltd is registered in England and Wales under company number 16047744. Our registered office is located at 167 – 169 Great Portland Street, 5th Floor, London, Surrey, W1W 5PF.

Permstop Ltd is a recruitment agency specializing in permanent placements, where we post job openings on behalf of our clients and assist candidates in applying for positions that match their skills.

At Permstop Ltd, we value your privacy and are committed to safeguarding your personal data. "Personal Information "refers to any details that can identify you as an individual, such as your name, contact information, date of birth, IP address, and CV.

How We Collect Information

We gather your Personal Information in line with this privacy policy, which includes the data you provide when submitting your CV or cover letter during a job application. We also collect data through our websites, software applications (Apps), Applicant Tracking System (ATS),cookies, and publicly available sources.

By using our website or services, you consent to us collecting this information. If you do not wish to provide such data, please refrain from submitting it.

We may also infer certain information based on your preferences, such as your job search behaviour. This data may be gatheredthrough:

• Our websites (the "Websites")
• Software applications available for computers and mobile devices (the "Apps")
• Cookies ("Cookies")
• Publicly accessible data
• Other online content tools

What Personal Information Do We Collect?

The Personal Information we may collect includes:

• Basic contact details: your name, email address, phone number, address, date of birth, and physical characteristics
• Photographs (if you choose to upload one; this will not be visible to others)
• Sensitive details: such as trade union membership, religious beliefs, political opinions, racial or ethnic origin, and criminal records
• Information related to your job search: including your location, driving license status, and job preferences (e.g., desired job titles, locations, and salary expectations)
• Marketing preferences: e.g., contests, promotions, and customer satisfaction surveys
• Statistical data: anonymized aggregate statistics, like salary averages, shared with third parties for internal and marketing purposes
• Social media profile data, if you choose to import it
• Application status: tracking the status of your job applications (e.g., received, qualified, hired, rejected)
  

Legal Grounds for Processing Your Information

We process your Personal Information based on several legal grounds:

• Consent: For promotional material or when linking your profile to a social media account
• Contract Fulfilment: To process your job applications and send your CV to potential employers
• Legitimate Interests: For purposes like security, marketing, improving services, and understanding customer behavior
• Legal Obligations: To comply with legal and regulatory requirements, including crime prevention and investigation
  

‍Sharing Your Personal Information

We may share your information with:

• Recruiters and Agents: Depending on your preferences, we may share your CV and job application history with recruiters. If you opt to make your profile public, recruiters can view your CV, job preferences, and application activity.
• Service Providers: Including IT support, legal advisors, market research, cloud providers, and others who assist us in business operations.
• Generative AI Model Providers: We utilize AI models like those from OpenAI and Microsoft to provide improved services. Your data may be used for debugging and abuse prevention but is encrypted and retained for a limited period (45 days).
• Payment Processors: For transactions, we use third-party providers like GoCardless and Stripe. Your payment data is processed securely in accordance with their privacy policies.
• Government Authorities: To comply with legal or regulatory requests.
  

‍Using Your Personal Information

Your Personal Information is used for various purposes:

• Communicating with you about our services
• Sending important updates regarding policies, terms, and our services
• Conducting market research and surveys
• Providing tailored marketing and job recommendations
• Developing and improving our website and services
• Enabling recruiters to find candidates based on job application history and preferences
• Running promotions or contests

We also offer a CV builder tool powered by EnhanCV, which helps you create a professional CV to enhance your job applications. This tool allows you to design your CV with ease and ensures that it aligns with industry standards. Using EnhanCV, you can highlight your skills, experience, and qualifications in a way that stands out to recruiters, improving your chances of securing your next job.

International Transfers of Personal Information

Although your data is stored within the European Economic Area (EEA), it may be transferred outside the EEA to third-part service providers or recruiters located globally. We ensure that any data transferred is protected through contractual measures and anonymization where possible.

Managing or Deleting Your Personal Information

You can manage and delete your Personal Information through your profile settings. If you wish to delete your account or remove certain details, you may do so via your account settings or by contacting us directly.

Security of Your Data

We use advanced security measures to protect your data, including encryption and controlled access for our staff. We also regularly review our security practices to ensure your information remains secure.

Children’s Privacy

Our website is not intended for children under the age of 18. We do not knowingly collect Personal Information from individuals under 14.

Third-Party Privacy Practices

This policy does not cover third-party websites and services linked from our site. We are not responsible for their data collection or privacy practices.

Contact Us

If you have any questions or concerns about how we handle your Personal Information, please contact us at hr@permstop.co.uk or by writing to the Data Protection Officer at the registered address.

Changes to Privacy Policy

We regularly review our Privacy Policy and may update it as needed. Please refer to the "Issued" date at the top of this document for the latest revision.